Archer PO – definition
Purchase Order has the abbreviation PO in Archer. A PO document will be prepared and submitted to you by Archer when your quotation/offer is accepted. If you as a supplier are requested to initiate work for Archer, and have not received an Archer PO, please contact your contact in Archer or the relevant Buyer as soon as possible. Suppliers are not allowed to submit invoices to Archer unless you have received an Archer PO with a valid PO number which includes line numbers, line amounts and line descriptions.
Purchase Order and reference number
All invoices submitted to Archer shall include a valid Purchase Order (PO) number. Line numbers and associated descriptions and amounts on the invoice must also refer to the information in the received PO. Invoices without reference to a valid PO will be rejected and returned. The invoice shall be marked with a valid Archer PO number. All invoices shall refer to the correct Archer legal entity (organization number) as specified in the PO.
Archer Norway
If an invoice is to be paid by Archer to the Supplier via a factoring company, or another company within the same group, this needs to be clearly stated on the invoice. For all invoiced PO lines, only one “material number”/”Item number” or “service number” per line is permitted All referred PO lines on the invoice shall match (correct numbering) to the PO lines in the Archer PO. Invoice amounts shall not exceed the amounts on the PO. Invoice amounts and increasing a Purchase Order.
The amount on the invoice shall not exceed the limits listed in the Purchase Order (PO), both in total and for each line item on the PO. If suppliers need to invoice a higher amount than the approved amounts in the PO document, you shall contact the appropriate Archer representative or Buyer to agree an increase of the PO or raise a Variation Order Request (VOR) which will form the basis of either an update of existing or a new PO. Any invoice which exceeds the approved PO amount, will be rejected and returned to the supplier for correction. Payment terms shall always be as specified in the PO.
Guidelines for receipt of invoices in Archer
Archer require that suppliers submit invoices on the following formats:
- EHF format (required format for suppliers with a Norwegian organization number)
- Invoice/cac: OrderReference/cbc: ID in the XMLfile must be filled in with a valid PO number from Archer, in addition to the standard mandatory EHF fields. Please reach out to your own IT support or EHF portal provider for any enquires about the XML file
- PDF format
Norway
Invoices in PDF format shall be sent to accountspayable.archer.norway@archerwell.com (Engineering, Platform Drilling and Wireline)
ap@archerwell.com (Oitools)
UK
Invoices in PDF format shall be sent to accountspayablequeries@archerwell.com (UK – Engineering, Platform drilling and Wireline Business units)
Australia
Invoices in PDF format shall be sent to accounts.au@archerwell.com
Malaysia
Invoices in PDF format shall be sent to accounts.my@archerwell.com
Indonesia
Invoices in PDF format shall be sent to accounts.my@archerwell.com
Brazil
Invoices in PDF format shall be sent to fiscalBR@archerwell.com
USA
Invoices in PDF format shall be sent to AP.Archer.Oiltools.USA@archerwell.com
United Arab Emirates (UAE)
Invoices in PDF format shall be sent to lynn.souza@archerwell.com